“EPS Master Alumni Association” Statute

 

Art. 1 Name, registered office, duration, recognition

The Association named the “EPS Master Alumni Association Unimi”, abbreviated as “EPS Alumni”, has been established in Milan with its registered office in via Conservatorio, 7, c/o Segreteria DEMM, zipcode 20122 in accordance with Article 18 of the Constitution and Article 36 et seq. Of the Civil Code.

The association is a non-profit organization and has been established for an indefinite period.

 

Art. 2 Aims

The Association has the aim of encouraging and consolidating relationships among the Alumni of the Two Years Master’s Degree in “Economics and Political Science” (hereafter referred to as EPS) of the University of Milan and between the Alumni and EPS itself, with the intention of increasing the influence of EPS in a national and international economic, political and academic spheres. The Association thus carries out, both in Italy and abroad, all activities that may be useful or necessary for attaining its objectives, among which are:

  • Encouraging the exchange of experiences and networking among Alumni;
  • Gaining visibility and prestige for EPS at a national and international level;
  • Encouraging the process of academic development and the growth of EPS;
  • Encouraging donations to EPS from individual members and creating conditions for the continuous raising of funds to be used for initiatives in favour of EPS.

 

Art. 3 Members

The Association includes the following membership categories:

  • Ordinary Members
  • Financing Members
  • Honorary Members
  • Founding Members
  • Permanent Members

Ordinary members are those who have obtained a Master in EPS or are enrolled in the EPS program, and are admitted to the Association on their request and have paid a membership fee.

Financing members are physical or juridical persons who share the aims of the Association and who satisfy the requirements of probity and honesty set by the Board of Directors, a governing body who unquestionably decides about admissions and exclusions of Members. Financing Members are admitted to the Association upon payment of the annual fee prescribed for their category.

Honorary members are physical or juridical persons who do not necessarily meet the requirements of point (3.2) but are admitted to the Association based on special merit with regard to EPS or the fields of study developed by EPS. The Board of Directors decides which Honorary Members the Assembly should nominate.  Honorary Members do not have to pay the annual fee.

Founding Members are those who have signed the Constitutive Act.

Permanent Members are ordinary members who have paid the lifetime membership fee for their category and all the coordinators of EPS who do not have to pay the membership fee.

Membership is terminated by resignation or expulsion.

The Board of Directors must fix the membership fees for the various categories of membership and its pertinent prerogatives by December 31st of each year, show them to the Assembly and eventually publish them on the web site. The fee, when required, is annual (January 1st – December 31st), with the exception of lifelong permanent members. It is non-transferable nor liable of revaluation. Membership fees paid to the Association after September 1st of each year will run through the December 31st of the following year.

 

Art. 4 Organs of Association

The main bodies of the association are:

  • The Assembly
  • The Board of Directors
  • The Chairman
  • The Advisory Board
  • The College of Arbitrators
  • The College of Auditors
  • Treasurer

 

Art. 5 Assembly

The Assembly is made up of Ordinary and Contributing members who have paid their annual membership fee, Founding Members and Honorary Members.

The Assembly elects by simple majority of members present the 4 (four) Councillors of the Board of Directors, and then separately, the Chairman of the Association.

The Assembly approves annually the estimated and final balance sheet within the deadline established by the Rules, and lays down general guidelines for Association activities, which must be agreed upon by the Board of Directors. The Assembly also makes decisions on all matters placed on the agenda by the Chairman.

The Assembly is convened and chaired by the Chairman at least twice a year and when the Chairman deems it necessary, or when an Assembly is reasonably requested by at least one twentieth (1/20) of the membership. The Assembly is convened by an e-mail sent to all members allowed to attend at least seven (7) business days prior to the meeting. Along with an email invitation, a notice must be placed on the website bulletin board.

The Chairman decides the Agenda. Other matters may be placed on the Agenda if requested in writing by at least one fourth (1/4) of the ordinary and supporting members no less than four (4) business days before the Assembly.

The Assembly is valid in its first sitting independently of the number of members present unless the Rules prescribe otherwise. Decisions are made by a majority vote.

This Statute may be modified if the simple majority of an Assembly consisting of at least one fourth (1/4) of the membership votes in favour of the modification and only by proposal of the Board of Directors.

 

Art. 6  Board of Directors

The Association is directed and administered by a Board of Directors composed of:

  • The Chairman of the Association
  • Four (4) Councillors elected by the Assembly
  • One (1) Commissioner nominated by the Coordinator of EPS

The Board of Directors will remain in office for one (1) year since the day of election.

The Board of Directors is convened by the Chairman or by the Commissioner  nominated by the Coordinator of EPS by e-mail with at least seven (7) business days’ advance notice.

The Board of Directors nominates a Treasurer chosen among its members. He/She is responsible for the financial administration and performs all duties necessary to the management of the Association, according to rules and limits established by the Board of Directors.

The Board of Directors decides the admission and expulsion of all members, with the exception of the admission of an Honorary Member, whose candidacy is brought forward in front of the Assembly. In the case of a controversy among members and the Association or among members only, and for any questions concerning the Association, the Board of Directions will accept the final decision of the College of Arbitrators.

The Board of Directors establishes the membership fees for each category of member, in conformity to art 3.8.

The Board of Directors submits the Rules and Statute of the Association to the Assembly for approval and/or revision.

The annual membership fee is due March 31st of each year.

The members of the Board of Directors take part in the members’ Assembly and have the right to speak and make proposals.

Meetings of the Board of Directors are valid if at least two-thirds (2/3) of the Councillors are present. The Board of Directors may also meet in video or audio conference or by any other legally suitable means. Decisions are made by a majority vote of those present.  If the votes are equal, the vote of the Commissioner nominated by the Coordinator of EPS is decisive for the approval of decisions.

The Board of Directors has the responsibility of the ordinary administration of the Association, and decides through favourable vote of the simple majority of its members. In any case, decisions have to be made according to the guidelines of the Association as approved by the Assembly.

 

Art. 7 Chairman

The Chairman is the legal representative of the Association. He/She convenes and chairs the Assembly and the Board of Directors. He promotes and co-ordinates the activities of the Association and ensures it works well.

 

Art. 8 The Advisory Board

The Advisory Board is made up of at least three to a maximum of ten members nominated with a simple majority by the Councillors present at the first Board of Directors’ meeting. The Advisory Board members’ nomination must be rightly motivated by the Board of Directors. Advisory Board members must support the Association’s objectives and meet the requirements of the indisputable Board of Directors. Members of the Advisory Board must have achieved recognition in the professional or academic world. The Advisory Board operates as an advice-giving entity always regarding the Association’s goal to development and strengthen the EPS social network. In addition, the Advisory Board assists the Board of Directors in defining the Association’s general guidelines.

The Advisory Board remains in office until the Board of Directors’ mandate expires and its members can be reappointed.

The assignment of an Advisory Board member may be revoked by the Board of Directors without reason if members do not attend at least three consecutive meetings. In case of retraction, resignation or cessation of the office of an Advisory Board Member, the Board of Directors can designate a new member.

 

Art. 9 College of Arbitrators

Any controversy regarding the application of the Statute will be resolved by the College of Arbitrators, which consist of two members elected by the Assembly and one nominated by the Coordinator of the EPS

 

Art. 10 College of Auditors

The College of Auditors is made up of three people, two of whom are elected by the Assembly amongst the members and one nominated by the Coordinator of the EPS

The College of Auditors verifies regular financial management and conveys its opinions on the proposal of the final balance sheet. Because of this, the proposal is submitted to the College at least twenty (20) days in advance with respect to the date of the Assembly.

 

Art. 12 Non-remuneration and duration of position

All positions relating to the main bodies of the Association are honorary and without remuneration. They last one year and may be consecutively renewed only once, with the exception of the positions assigned by the Coordinator of the EPS, which are renewable without limitation.

 

Art. 12 Association funds and administration

The Association funds consist of:

  • The membership fees;
  • Goods and properties purchased by the Association;
  • Closure of the balance sheet and any surplus;
  • Disbursements, donations and legacies.

The financial year begins on January 1st and ends on December 31st of each year.

It is forbidden to distribute, even indirectly, profits or surpluses, funds or reserves during the life of the Association unless the law imposes as such.

The Chairman of the Association is responsible for the correct compilation of the registers of the Association and in particular of the membership register, the Assembly register and the Board of Directors register.

 

Art. 13 Dissolution and liquidation

The Assembly may determine the dissolution of the Association with the favourable vote of two thirds (2/3) of the Assembly comprised of at least eighty (80) percent of the members, nominating liquidators. Any surplus will be assigned to EPS for the purpose of founding scholarships for the most deserving students.

Any matters not covered by this Statute will be decided with reference to the Civil Code.